Magazine and Web Production Assistant

Location: Remote, District Of Columbia - Remote
Category: Project Management
Employment Type: Contract
Job ID: 15949
Date Added: 10/24/2023

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Web Content & Magazine Production Assistant (PART TIME)

– Part time 20 hours per week (must be during core EST Business Hours! When team is logged on)
– Duration: 1 year contract with extension potential

Position Summary
The incumbent is responsible for assisting with production of the publication of  an online magazine dedicated to the personal and professional development of graduate students and postdocs in the chemical sciences. Primary responsibilities include managing content on the website, searching for, updating funding opportunities, constructing the bi-monthly newsletter, performing website testing, assisting with marketing and small projects.


  1. Prepare, upload, and layout web content, biographies, and promotions using the content management system
  2. Perform quality assurance before publishing web content and testing newsletter, including proofreading, checking links, verifying dates and deadlines for opportunities and events
  3. Track and update status of workflow from copyediting stage to web publishing the using editorial workflow system
  4. Update the home page with new stories and promotions, ensuring that nothing is out of date
  5. Search for, select, and format appropriate images to optimal size for the magazine website and in the newsletter
  6. Assist with marketing efforts to disseminate promotional material via social media
  7. Track and document newsletter performance
  8. Find and post new opportunities on GP Chemist website and document in AirTable
  9. Create bi-monthly GP Chemist newsletter, including preparing ahead by collecting content such events, opportunities, and stories of interest
  10. Ensure stories are promoted through social media
  11. Assist with small projects in collaboration with other team members, such as research, data entry, and web maintenance 

Education/Experience/Technical Knowledge
– 3-5 years minimum of experience with digital publishing, administrative, and project management
– Good interpersonal skills, writing/ editing, attention to detail.
– Must be able to work independently. Self- motivated 
-Technical knowledge desired: Microsoft Office Suite, Adobe Photoshop, Adobe Acrobat.